Automating COVID-19 Patient Data Entry in WinPharma
Challenge
During the COVID-19 pandemic, a medical facility in France using the WinPharma desktop application faced significant inefficiencies in managing patient data. Manual entry of COVID-related information consumed countless hours of staff time, exacerbated by the software’s complex workflows and strict compliance requirements. Human errors in data input risked inaccuracies in patient records, while the lack of integration with regional medical systems slowed down critical processes. The facility urgently needed to eliminate manual labor, ensure error-free data entry, and streamline workflows within WinPharma’s intricate framework.
Solution
BlocBelt implemented a Robotic Process Automation (RPA) solution using UiPath to automate COVID-19 patient data entry into WinPharma. The custom-built bot was designed to:
- Automate data entry into the WinPharma desktop application, mimicking human actions while adhering to its complex workflows.
- Support multiple workflows to handle diverse patient scenarios (e.g., admissions, test results, treatment updates).
- Validate inputs in real-time with advanced error handling to ensure 100% data accuracy.
- Integrate seamlessly with France’s regional medical databases and comply with local healthcare standards.
- Generate audit trails via detailed logging for transparency, compliance, and performance monitoring.
The solution included French language support to align with local user interfaces and medical terminology.
Outcome
The automation solution delivered transformative results:
- Eliminated manual data entry, saving hundreds of hours previously spent on repetitive tasks.
- Reduced errors to zero through real-time validation, ensuring reliable patient records.
- Accelerated processing times by 70%, enabling faster response to COVID-19 cases.
- Enhanced compliance with audit-ready logs and seamless integration into France’s healthcare ecosystem.
- Scalable workflows allowed the facility to adapt to evolving pandemic demands effortlessly.
The client reported exceptional satisfaction with the bot’s performance, citing improved operational efficiency and staff productivity during a high-pressure crisis.